Comparison
HACCP records: paper or digital
Paper is cheap and never crashes. But it cannot prove who ran a check, when, and it helps you find nothing.
Limits of paper
Retroactive filling
Rows completed all at once tell a story nobody believes.
No evidence
There is no way to attach a photo of a cold room or a non-conformity.
Slow retrieval
Pulling a period of data means time and binders.
Loss risk
A lost or damaged register cannot be recovered.
How to go digital
1. Port your self-monitoring plan
Control points, thresholds and frequencies become recurring tasks.
2. Train the team in minutes
Logging from a phone takes less time than signing paper.
3. Store and export
Searchable history and PDF reports with a photo appendix.
Quick comparison
- Author and time
- Paper: initials — KlyraOS: authenticated user, date and time
- Evidence
- Paper: none — KlyraOS: attached photos
- Search
- Paper: manual — KlyraOS: filters by period and control point
- Missed checks
- Paper: invisible — KlyraOS: tracked "missed" status
Frequently asked questions
Is digital accepted during an inspection?
What matters is that the self-monitoring plan is applied and documented verifiably: a digital log with author, date and time meets that and exports to PDF.
Must I drop paper immediately?
Many businesses run both for a few weeks, then keep digital only.
Does everyone need a device?
No, a shared phone or tablet with personal logins is enough.
Is the data still mine?
Yes, your organisation's data can be exported at any time.
Keep reading
Move to a digital log
Set up control points and log from mobile.
Try KlyraOS for free