Verifying lines, quantities and prices in a receipt
How to check delivered quantities and prices against price lists before confirming a goods receipt.
Before a receipt updates stock, every line must be confirmed: the quantity actually delivered, the price applied and the match with what was agreed with the supplier. Klyra automatically highlights the most common deviations to speed up this check.
Checking delivered quantities
For each line you can confirm the quantity read from the document or correct it based on what was actually counted at delivery. If the receipt is linked to an order, Klyra also shows the ordered quantity for comparison, flagging any partial deliveries.
Comparing against price list rates
When an agreed price list exists with the supplier for that product, Klyra automatically compares the document price with the expected one and flags any difference above the configured threshold. This prevents unagreed price increases from going unnoticed.
You can accept the document price, flag it internally for a later check with the supplier, or correct it if it was a reading error.
- Automatic comparison against the agreed price list
- Flagging of deviations above threshold
- Handling of partial deliveries against the order
Final receipt confirmation
Only after verifying all lines can you confirm the receipt, at which point stock is updated and, where applicable, batch and expiry entry requests open for traceable products.
Cosa trovi in questa guida
- quantity check
- price check
- price list deviation
- partial deliveries
- ordered quantity differences
- receipt confirmation
Passaggi
- Go through all lines extracted from the document
- Confirm or correct the quantity for each product
- Check the flagged price deviations against the price list
- Handle any partial deliveries against the linked order
- Confirm the receipt to update stock
Problemi frequenti
- A price deviation is not flagged → no price list is configured for that product and supplier → set up the agreed price list in the supplier record
- The received quantity does not match the ordered one → the supplier made a partial delivery → record the quantity actually delivered and handle the remainder as a future receipt
- Stock does not update after confirmation → the receipt stayed in draft due to an uncompleted line → make sure every line is verified before confirming
- A wrong price still enters stock → the configured deviation threshold was too high to catch it → lower the threshold in purchasing settings
Domande frequenti
What happens if the supplier delivers less than ordered?
You record the quantity actually received; the order stays open for the remainder, which can be received in a later delivery.
How are unagreed price increases flagged?
Klyra compares the document price with the price list and shows a warning when the difference exceeds the configured threshold.
Can I confirm a receipt with a line still to verify?
No, every line must be verified before confirmation, to prevent incomplete data from entering stock.
Does price verification work even without a linked order?
Yes, the comparison with the price list still happens if the price list is configured, regardless of an order being present.
Guide collegate
Questa guida ti è stata utile?
Hai ancora bisogno di aiuto?
Descrivi il problema: alleghiamo in automatico pagina, sede, organizzazione e ruolo.
Contatta l’assistenza