How automatic reading of delivery note or invoice lines works and what to do when a correction is needed.
After uploading a photo or PDF, KlyraOS automatically extracts the document lines: product, quantity, unit of measure and price. This step drastically cuts down manual typing time, while still leaving the operator the final say during verification.
For each line of the document, the system identifies the product description, delivered quantity, unit of measure and the unit or total price stated by the supplier. Extracted lines are proposed already matched, where possible, to products already in your catalogue.
Processing time depends on document quality and number of lines: for standard documents it is a matter of seconds.
When a product on the document corresponds to one already recorded for that supplier, KlyraOS matches it automatically. For new or unrecognised products, the system flags the line for manual matching before continuing.
Automatic reading can make mistakes on handwritten documents, low-quality photos or non-standard invoice layouts. In these cases every line remains editable before final confirmation, so an error never enters stock unchecked.
Does automatic reading work with handwritten documents?
Yes, but with lower accuracy than printed documents; in these cases it is advisable to check the lines more carefully.
What happens if a product is not yet in the catalogue?
The line is flagged for matching and you can create the new product directly while verifying the receipt.
Can I edit a line after automatic reading?
Yes, every line remains editable until the receipt is finally confirmed, including quantity, price and matched product.
Does reading also recognise VAT shown on the invoice?
Yes, when present in the document, the VAT rate is extracted together with the other line information.
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