Activity log and access control in Klyra

What the activity log records

The log shows who performed an action, when and on which object: creating or editing a recipe, correcting a clock-in, changing a permission, deleting a batch. Every entry is tied to an authenticated user, never anonymous.

Automatic actions carried out by the AI assistant are logged clearly showing that a person confirmed them, so it is always clear who authorised the final operation.

Browsing the log

The log can be filtered by person, action type, site and date range, so you can isolate a specific event quickly instead of scrolling through months of activity. It is useful before an inspection or when a figure looks different than expected.

• Filter by user and by site
• Filter by action type (create, edit, delete)
• Export the log for a defined period

Reviewing and fixing permissions

Periodically reviewing the permissions assigned to people is the main security measure available to you: an account with wider permissions than needed is the most common source of inappropriate data access.

Revoking access

When someone leaves the organisation or changes role, deactivating or adjusting their account right away prevents continued access to features they no longer need. Deactivation does not erase their past actions from the log.

Cosa trovi in questa guida

• activity log
• audit trail
• access control
• user permissions
• change traceability

Passaggi

1. Go to Administration, then Settings, then Compliance.
2. Open Activity log.
3. Filter by person, site or action type.
4. Select the date range you need.
5. Check the details of a single entry if needed.
6. Export the log if you need it for an inspection or an audit.
7. If you notice unusual access, immediately review that person’s permissions.

Problemi frequenti

• You cannot find an entry in the log → check the date range, the default filter only covers the last few days.
• A former employee still shows as active → their account was not deactivated when they left → deactivate it now from user management.
• You cannot open the activity log → the feature requires a specific admin permission → ask an owner to grant it or to run the check for you.
• A change is attributed to a user who denies making it → check whether the account shares credentials with other people, a practice you should always avoid.

Domande frequenti

Guide collegate

• Personal data Klyra processes and how long it is kept
• Invite people and set permissions
• Securing Kiosk and Station tablets on site