How production receives orders from stores and clients, confirms and ships them, and how stores record deliveries and unsold items.
Stores keep filling in their weekly order sheet. KlyraOS reads it, creates orders per day and destination and follows the goods down to the unsold items at the end of the day.
From the production site open Production → Import Excel and drop the file. The week is read from the file name (e.g. "du 12 au 18 octobre", "du 12 octobre au 18" or "du 29-09 au 04-10": the month is all it needs): each sheet is a day, each column a store or an external client.
On the first import link each column to a store, an external client (new or existing) or ignore it, and each row to a production catalogue product. "New product + draft recipe" also creates a draft recipe to complete. Choices are remembered for the following weeks.
If a sheet falls outside the week in the file name (for example the following Monday), you can include it with the proposed date: the choice is remembered.
Import Excel shows the dedicated address of the production site. A sheet sent there is read right away; if everything is linked, orders are created and managers get the "Orders to validate" notification, otherwise the import shows as "To link" and is completed with Review.
Late or resent emails do not create duplicates.
Production → Day shows the products ordered for a date, by store or all together, with totals and printing. From here production confirms all orders of the day in one tap, opens ingredient requirements and prepares each delivery with the ordered quantities, editable before shipping.
For external clients you can mark the order as delivered (goods leave production stock) or cancel it.
When the store confirms receipt of a delivery, goods enter its stock. At the end of the day, in Production → End of day, enter the quantity to discard with the reason (unsold, damaged, expired): it is removed from stock and the rest is kept for the next day. It can be corrected the same day.
In the evening a reminder arrives if a delivery has not been recorded or unsold items are missing.
Production → Full cycle summarises for a period, by destination and product: ordered, shipped, received, unsold, unsold rate and value when the price is known. Tap a destination to see its products.
Do stores need to change their Excel sheet?
No. The file name only needs to contain the week; columns and products are linked once.
What if I send the corrected file again?
Orders not yet confirmed are updated; confirmed or shipped ones stay unchanged and are flagged.
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