Supplier records and price lists in Klyra
How to create a supplier, link products and keep price lists up to date with agreed prices.
Every supplier in Klyra has a record with company details, commercial terms and a price list linked to your product catalogue. Keeping it up to date is the foundation for correct deliveries, reliable food cost and sensible restock requests.
Create a supplier record
In the Suppliers section, enter the company name, VAT number, address and at least one commercial contact with phone or email. You can add several delivery sites if the supplier serves multiple locations with different terms.
If you work with several brands or a group of restaurants, the record can be shared across sites in the same organisation, so you never have to recreate it.
Link products and the price list
Each catalogue product can have one or more linked suppliers, each with its own supplier item code, purchase unit and price. This link is what lets Klyra automatically read invoices during goods receiving and calculate price variances.
Update the price list every time a new commercial agreement comes in: historical prices remain visible for comparison over time.
- Price per purchase unit (case, carton, kg)
- Minimum order quantity, if any
- Usual delivery days
- Preferred supplier when a product has more than one
Supply terms
You can note payment terms, the supplier’s closing days and any minimum free-shipping thresholds. This information does not trigger automation, but it stays visible to whoever prepares orders, avoiding recurring mistakes.
Several suppliers for the same product
When comparing different suppliers for the same item, price analysis shows the purchase history by supplier, useful when renegotiating or switching suppliers.
Cosa trovi in questa guida
- supplier record
- price list
- supply terms
- linked products
- contacts
- multiple VAT numbers
Passaggi
- Open Suppliers and choose New supplier
- Enter company name, VAT number and contact
- Add the delivery site if different from the registered address
- Link products from the catalogue
- Enter price and purchase unit for each product
- Save and check the record from the supplier list
Problemi frequenti
- Prices at receiving do not match the price list → the price list was not updated after a new agreement → update the price before the next delivery
- A product does not appear among items orderable from a supplier → the product-supplier link is missing → add it from the supplier record or the product
- Two records exist for the same supplier → a second record was created by mistake → merge the data and archive the duplicate
- The contact does not receive orders by email → the email in the record is outdated → correct the contact in the supplier record
Domande frequenti
Can I have several suppliers for the same product?
Yes, you link the product to several suppliers, each with its own price, and choose which one to use when placing the order.
Does the price list also update recipes using that product?
Yes, recipe food cost is recalculated on the most recent prices recorded at receiving, not only on the theoretical price list.
Can I archive a supplier I no longer use?
Yes, archiving keeps it in past order history but removes it from the list of active suppliers.
Guide collegate
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