Creating Shifts and Assigning Staff in KlyraOS

Setting up the weekly grid

The planner shows a grid with days of the week as columns and people or roles as rows, depending on the chosen view. Switching between the per-person and per-role view instantly shows where coverage is missing.

For each shift you set start and end time, role, location and, if needed, an internal note. Shifts can be split to handle the double services typical of the restaurant business.

Assigning people to shifts

KlyraOS automatically flags the most common conflicts: overlap with another shift, an approved absence on the same day, or unavailability for that time slot. These warnings do not block shift creation, but require explicit confirmation.

You can bulk-assign multiple people to a recurring shift, such as "weekend waiters", and then customise exceptions week by week without rebuilding everything from scratch.

• Recurring shifts on a weekly basis or on specific days
• Multiple assignment filtered by role and location
• Duplicate the previous week in one click

Managing swaps and replacements

When someone cannot cover an assigned shift, they can propose a swap from the app: the system automatically suggests colleagues with the same role and compatible availability. The manager receives the request and confirms it before it becomes effective.