Labour Rules and Compliance Warnings in Scheduling
How Klyra flags minimum rest, maximum hours and other labour rules while you build the schedule.
Scheduling shifts in the restaurant business means respecting precise rules on rest, maximum working hours and breaks. Klyra builds these checks directly into the planner, so the error is visible before you publish the week, not after.
Which rules are checked
The system verifies the minimum daily rest between the end of one shift and the start of the next, the maximum consecutive hours, and the weekly total against the person’s contract. Thresholds are configurable by administration based on the applicable collective agreement.
Mandatory breaks not scheduled for shifts over a certain length are also flagged, avoiding frequent oversights on the busiest days.
How warnings appear in the planner
When a shift breaks a rule, a warning icon appears directly on the planner cell, with the issue detail on hover or tap on mobile. The warning does not prevent saving the shift, but requires explicit confirmation from the manager.
- Minimum rest between two consecutive shifts
- Maximum daily and weekly hours
- Mandatory breaks for long shifts
- Overtime above the contractual threshold
Traceability of exceptions
Every time a manager confirms a shift despite the warning, the exception is recorded with date and the person who authorised it. This history is useful for internal audits or labour inspections.
Cosa trovi in questa guida
- daily rest
- maximum weekly hours
- collective agreements
- compliance warnings
- overtime
- mandatory breaks
Problemi frequenti
- The minimum rest warning does not disappear even after changing the time → the next day’s shift was not updated accordingly → check both shifts involved in the conflict
- Displayed thresholds do not match the actual contract → the collective agreement was not correctly assigned to the person → check the person’s HR profile
- Overtime is not flagged → the configured weekly threshold is higher than expected → check the compliance settings in the administration area
- A manager cannot override a non-compliant shift → they lack permission to override compliance warnings → check the permissions assigned to their role
Domande frequenti
Does Klyra block the creation of a non-compliant shift?
No, it shows a warning and requires explicit confirmation: the responsibility for the exception remains with whoever publishes the shift, with full tracking.
Can I customise thresholds based on the collective agreement?
Yes, rest, maximum hours and break thresholds can be configured per contract or per location in the administration settings.
Are recorded exceptions visible in a report?
Yes, you can export the exception history per person or per period for internal checks or inspections.
Is overtime calculated automatically?
Yes, based on actually clocked hours and configured contractual thresholds, shown separately in the hours report.
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