Monthly Timesheets and Payroll Export
How to review the monthly staff timesheet and generate the hours export for the payroll provider.
At the end of the period, Klyra summarises actually clocked hours in a monthly timesheet ready for payroll processing. The export reduces manual transcription work between different systems.
The monthly timesheet
For each person, the timesheet shows day by day the clock in, break and clock out events, total hours worked and any deviations from the planned shift. Approved corrections are already included in the calculation.
The timesheet separates regular hours from overtime calculated according to the configured contractual thresholds, so the data is already ready for final review before sending.
Generating the export
The export can be generated for a single person, a location or the whole organisation, choosing the reference period. The export format is designed to be imported into the main payroll processing systems.
- Export per person, location or whole organisation
- Customisable period, typically monthly
- Separation between regular and overtime hours
Review before sending
Before generating the final export, it is worth checking that no correction requests are still pending for the period, because they are not included until approved.
Cosa trovi in questa guida
- monthly timesheet
- payroll export
- hours worked
- overtime
- attendance summary
- export format
Passaggi
- Open the timesheets section in administration
- Select the location and reference period
- Check for any pending correction requests
- Verify total hours and calculated overtime
- Generate the export in the format required by the payroll provider
- Archive or send the generated file
Problemi frequenti
- Some hours are missing from the export → a correction was still pending approval when it was generated → approve the correction and regenerate the export
- Calculated overtime does not match expectations → configured contractual thresholds are not up to date → check the compliance settings for that contract
- The export does not open correctly in the payroll system → the chosen format is not compatible with the destination software → check the required format with the payroll provider
- A person’s total hours seem wrong → clock events are missing for a day of the period → check the clock history for that day before proceeding
Domande frequenti
How often is the export generated?
Typically once a month, but you can generate it for any custom period whenever needed.
Does the export include approved absences too?
Yes, approved leave and permits appear in the timesheet alongside actually worked hours.
Can I edit the timesheet after generating the export?
Yes, but you will need to regenerate the export to reflect subsequent changes.
Can I get a custom export format for my payroll provider?
It depends on the formats available in Klyra: check with support which export formats are supported.
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